ZINFI Data Processing Agreement

Exhibit D – Data Processing Agreement

This Data Processing Addendum, including its Schedules and Appendices, (“DPA”) forms part of the Agreement between ZINFI and Client (the “Agreement”) to reflect the parties’ agreement with regard to the Processing of Personal Data. To the extent there is a conflict between the terms of this addendum and the Agreement, the terms of the Agreement shall control.

By signing the Agreement, Client enters into this DPA on behalf of itself and, to the extent required under applicable Data Protection Laws and Regulations, in the name and on behalf of its Authorized Affiliates, if and to the extent ZINFI processes Personal Data for which such Authorized Affiliates qualify as the Controller. For the purposes of this DPA only, and except where indicated otherwise, the term “Client” shall include Client and Authorized Affiliates. All capitalized terms not defined herein shall have the meaning set forth in the Agreement. ZINFI and Client may be individually referred to hereinafter as a “Party” and collectively as the “Parties”.

In the course of providing the Services to Client pursuant to the Agreement, ZINFI may Process Personal Data on behalf of Client and the Parties agree to comply with the following provisions with respect to any Personal Data, each acting reasonably and in good faith.

HOW TO EXECUTE THIS DPA:

This DPA consists of two parts: the main body of the DPA, and Schedules 1, 2, and 3 (including Appendices 1 to 2).
This DPA has been pre-signed on behalf of ZINFI. The Standard Contractual Clauses in Schedule 3 have been pre-signed by ZINFI Technologies. Inc as the data importer. Please note that the contracting entity under the Agreement may be a different entity to ZINFI Technologies. Inc.
To complete this DPA, Client must complete the information in the signature box and sign on Page 4 and sign the DPA concurrently with the Order Form.

Upon receipt of the validly completed DPA by ZINFI at this email address, this DPA will become legally binding.

For the avoidance of doubt, signature of the DPA on Page 23 shall be deemed to constitute signature and acceptance of the Standard Contractual Clauses incorporated herein, including their Appendices. Where Client wishes to separately execute the Standard Contractual Clauses and its Appendices, Client should also complete the information as the data exporter on Page 16 and complete the information in the signature box and sign on Pages 27, 31-32 and 34.

HOW THIS DPA APPLIES

If the Client entity signing this DPA is a party to the Agreement, this DPA is an addendum to and forms part of the Agreement. In such case, the ZINFI entity that is party to the Agreement is party to this DPA.

If the Client entity signing this DPA has executed an Agreement with ZINFI or its Affiliate pursuant to the Agreement, but is not itself a party to the Agreement, this DPA is an addendum to that Order Form and applicable renewal Order Forms, and the ZINFI entity that is party to such Agreement is party to this DPA.

If the Client entity signing this DPA is neither a party to an Agreement, this DPA is not valid and is not legally binding. Such entity should request that the Client entity who is a party to the Agreement execute this DPA.

This DPA shall not replace any comparable or additional rights relating to Processing of Client Data contained in Client’s Agreement (including any existing data processing addendum to the Agreement).

DATA PROCESSING TERMS

DEFINITIONS

“Affiliate” means any entity that directly or indirectly controls, is controlled by, or is under common control with the subject entity. “Control,” for purposes of this definition, means direct or indirect ownership or control of more than 50% of the voting interests of the subject entity.

“Authorized Affiliate” means any of Client’s Affiliate(s) which (a) is subject to the data protection laws and regulations of the European Union, the European Economic Area and/or their member states, Switzerland and/or the United Kingdom, and (b) is permitted to use the Services pursuant to the Agreement between Client and ZINFI, but has not signed its own Agreement with ZINFI and is not a “Client” as defined under this DPA.

“CCPA” means the California Consumer Privacy Act, Cal. Civ. Code § 1798.100 et seq., and its implementing regulations.

“Controller” means the entity which determines the purposes and means of the Processing of Personal Data.

“Client” means the entity that executed the Agreement together with its Affiliates (for so long as they remain Affiliates) which have signed Agreements.

“Client Data” means what is defined in the Agreement as “Client Data” or “Your Data”, provided that such data is electronic data and information submitted by or for Client to the Services.

“Data Protection Laws and Regulations” means all laws and regulations, including laws and regulations of the European Union, the European Economic Area and their member states, Switzerland, the United Kingdom and the United States and its states, applicable to the Processing of Personal Data under the Agreement.

“Data Subject” means the identified or identifiable person to whom Personal Data relates.

“GDPR” means the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

“Personal Data” means any information relating to (i) an identified or identifiable natural person and, (ii) an identified or identifiable legal entity (where such information is protected similarly as personal data or personally identifiable information under applicable Data Protection Laws and Regulations), where for each (i) or (ii), such data is Client Data.

“Processing” means any operation or set of operations which is performed upon Personal Data, whether or not by automatic means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

“Processor” means the entity which Processes Personal Data on behalf of the Controller, including as applicable any “service provider” as that term is defined by the CCPA.

“ZINFI” means the ZINFI entity which is a party to this DPA, as specified in the section “HOW THIS DPA APPLIES” above, being ZINFI Technologies. Inc, a company incorporated in California, US.

“ZINFI Group” means ZINFI and its Affiliates engaged in the Processing of Personal Data.

“Standard Contractual Clauses” means the agreement executed by and between Client and ZINFI Technologies. Inc and attached hereto as Schedule 3 pursuant to the European Commission’s decision (C(2010)593) of 5 February 2010 on Standard Contractual Clauses for the transfer of personal data to processors established in third countries which do not ensure an adequate level of data protection.

“Sub-processor” means any Processor engaged by ZINFI or a member of the ZINFI Group.

“Supervisory Authority” means an independent public authority which is established by an EU Member State pursuant to the GDPR.

PROCESSING OF PERSONAL DATA

2.1	Roles of the Parties. The Parties acknowledge and agree that with regard to the Processing of Personal Data, Client is the Controller, ZINFI is the Processor and that ZINFI or members of the ZINFI Group will engage Sub-processors pursuant to the requirements set forth in Section 5 “Sub-processors” below.
2.2	Client’s Processing of Personal Data. Client shall, in its use of the Services, Process Personal Data in accordance with the requirements of Data Protection Laws and Regulations, including any applicable requirement to provide notice to Data Subjects of the use of ZINFI as Processor. For the avoidance of doubt, Client’s instructions for the Processing of Personal Data shall comply with Data Protection Laws and Regulations. Client shall have sole responsibility for the accuracy, quality, and legality of Personal Data and the means by which Client acquired Personal Data. Client specifically acknowledges that its use of the Services will not violate the rights of any Data Subject that has opted-out from sales or other disclosures of Personal Data, to the extent applicable under the CCPA.
2.3	ZINFI’s Processing of Personal Data. ZINFI shall treat Personal Data as Confidential Information and shall Process Personal Data on behalf of and only in accordance with Client’s documented instructions for the following purposes: (i) Processing in accordance with the Agreement and applicable Order Form(s); (ii) Processing initiated by Users in their use of the Services; and (iii) Processing to comply with other documented reasonable instructions provided by Client (e.g., via email) where such instructions are consistent with the terms of the Agreement.
2.4	Details of the Processing. The subject-matter of Processing of Personal Data by ZINFI is the performance of the Services pursuant to the Agreement. The duration of the Processing, the nature and purpose of the Processing, the types of Personal Data, and categories of Data Subjects Processed under this DPA are further specified in Schedule 2 (Details of the Processing) to this DPA.

RIGHTS OF DATA SUBJECTS

Data Subject Request. ZINFI shall, to the extent legally permitted, promptly notify Client if ZINFI receives a request from a Data Subject to exercise the Data Subject’s right of access, right to rectification, restriction of Processing, erasure (“right to be forgotten”), data portability, object to the Processing, or its right not to be subject to an automated individual decision making, each such request being a “Data Subject Request”. Taking into account the nature of the Processing, ZINFI shall assist Client by appropriate technical and organizational measures, insofar as this is possible, for the fulfilment of Client’s obligation to respond to a Data Subject Request under Data Protection Laws and Regulations. In addition, to the extent Client, in its use of the Services, does not have the ability to address a Data Subject Request, ZINFI shall upon Client’s request provide commercially reasonable efforts to assist Client in responding to such Data Subject Request, to the extent ZINFI is legally permitted to do so and the response to such Data Subject Request is required under Data Protection Laws and Regulations. To the extent legally permitted, Client shall be responsible for any costs arising from ZINFI’s provision of such assistance.

ZINFI PERSONNEL

4.1	Confidentiality. ZINFI shall ensure that its personnel engaged in the Processing of Personal Data are informed of the confidential nature of the Personal Data, have received appropriate training on their responsibilities and have executed written confidentiality agreements. ZINFI shall ensure that such confidentiality obligations survive the termination of the personnel engagement.
4.2	Reliability. ZINFI shall take commercially reasonable steps to ensure the reliability of any ZINFI personnel engaged in the Processing of Personal Data.
4.3	Limitation of Access. ZINFI shall ensure that ZINFI’s access to Personal Data is limited to those personnel performing Services in accordance with the Agreement.
4.4	Data Protection Officer. Members of the ZINFI Group have appointed a data protection officer. The appointed person may be reached at [email protected].

SUB-PROCESSORS

5.1	Appointment of Sub-processors. Client acknowledges and agrees that (a) ZINFI’s Affiliates may be retained as Sub-processors; and (b) ZINFI and ZINFI’s Affiliates respectively may engage third-party Sub-processors in connection with the provision of the Services. ZINFI or a ZINFI Affiliate has entered into a written agreement with each Sub-processor containing data protection obligations not less protective than those in the Agreement with respect to the protection of Client Data to the extent applicable to the nature of the Services provided by such Sub-processor.
5.2	List of Current Sub-processors and Notification of New Sub-processors. ZINFI shall make available to Client the current list of Sub-processors for the Services identified in Appendix 3 of the Standard Contractual Clauses attached hereto. Such Sub-processor lists shall include the identities of those Sub-processors and their country of location (“Infrastructure and Sub-processor Documentation”).
5.3	Objection Right for New Sub-processors. Client may object to ZINFI’s use of a new Sub-processor by notifying ZINFI promptly in writing within thirty (30) days after receipt of ZINFI’s notice in accordance with the mechanism set out in Section 5.2. In the event Client objects to a new Sub-processor, as permitted in the preceding sentence, ZINFI will use reasonable efforts to make available to Client a change in the Services or recommend a commercially reasonable change to Client’s configuration or use of the Services to avoid Processing of Personal Data by the objected-to new Sub-processor without unreasonably burdening Client. If ZINFI is unable to make available such change within a reasonable period of time, which shall not exceed thirty (30) days, Client may terminate the applicable Order Form(s) with respect only to those Services which cannot be provided by ZINFI without the use of the objected-to new Sub-processor by providing written notice to ZINFI. ZINFI will refund Client any prepaid fees covering the remainder of the term of such Order Form(s) following the effective date of termination with respect to such terminated Services, without imposing a penalty for such termination on Client.
5.4	Liability. ZINFI shall be liable for the acts and omissions of its Sub-processors to the same extent ZINFI would be liable if performing the services of each Sub-processor directly under the terms of this DPA, except as otherwise set forth in the Agreement.

SECURITY

6.1

Controls for the Protection of Client Data. ZINFI shall maintain appropriate technical and organizational measures for protection of the security (including protection against unauthorized or unlawful Processing and against accidental or unlawful destruction, loss or alteration or damage, unauthorized disclosure of, or access to, Client Data), confidentiality and integrity of Client Data. ZINFI regularly monitors compliance with these measures. ZINFI will not materially decrease the overall security of the Services during a subscription term.

6.2

Third-Party Certifications and Audits. ZINFI has obtained third-party certifications and audits. Upon Client’s written request at reasonable intervals, and subject to the confidentiality obligations set forth in the Agreement, ZINFI shall make available to Client that is not a competitor of ZINFI (or Client’s independent, third-party auditor that is not a competitor of ZINFI) a copy of ZINFI’s then most recent third-party audits or certifications, as applicable.

CLIENT DATA INCIDENT MANAGEMENT AND NOTIFICATION

ZINFI maintains security incident management policies and procedures and shall notify Client without undue delay after becoming aware of the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to Client Data, including Personal Data, transmitted, stored or otherwise Processed by ZINFI or its Sub-processors of which ZINFI becomes aware (a “Client Data Incident”). ZINFI shall make reasonable efforts to identify the cause of such Client Data Incident and take those steps as ZINFI deems necessary and reasonable in order to remediate the cause of such a Client Data Incident to the extent the remediation is within ZINFI’s reasonable control. The obligations herein shall not apply to incidents that are caused by Client or Client’s Users.
RETURN AND DELETION OF CLIENT DATA

ZINFI shall return Client Data to Client and, to the extent allowed by applicable law, delete Client Data in accordance with the procedures and timeframes specified in the Agreement.

AUTHORIZED AFFILIATES

9.1

Contractual Relationship. The Parties acknowledge and agree that, by executing the Agreement, Client enters into the DPA on behalf of itself and, as applicable, in the name and on behalf of its Authorized Affiliates, thereby establishing a separate DPA between ZINFI and each such Authorized Affiliate subject to the provisions of the Agreement and this Section 9 and Section 10. Each Authorized Affiliate agrees to be bound by the obligations under this DPA and, to the extent applicable, the Agreement. For the avoidance of doubt, an Authorized Affiliate is not and does not become a party to the Agreement, and is only a party to the DPA. All access to and use of the Services and Content by Authorized Affiliates must comply with the terms and conditions of the Agreement and any violation of the terms and conditions of the Agreement by an Authorized Affiliate shall be deemed a violation by Client.

9.2

Communication. The Client that is the contracting party to the Agreement shall remain responsible for coordinating all communication with ZINFI under this DPA and be entitled to make and receive any communication in relation to this DPA on behalf of its Authorized Affiliates.

9.3

Rights of Authorized Affiliates. Where an Authorized Affiliate becomes a party to the DPA with ZINFI, it shall to the extent required under applicable Data Protection Laws and Regulations be entitled to exercise the rights and seek remedies under this DPA, subject to the following:

9.3.1

Except where applicable Data Protection Laws and Regulations require the Authorized Affiliate to exercise a right or seek any remedy under this DPA against ZINFI directly by itself, the Parties agree that (i) solely the Client that is the contracting party to the Agreement shall exercise any such right or seek any such remedy on behalf of the Authorized Affiliate, and (ii) the Client that is the contracting party to the Agreement shall exercise any such rights under this DPA not separately for each Authorized Affiliate individually but in a combined manner for itself and all of its Authorized Affiliates together (as set forth, for example, in Section 9.3.2, below).

9.3.2

The Parties agree that the Client that is the contracting party to the Agreement shall, when carrying out an on-site audit of the procedures relevant to the protection of Personal Data, take all reasonable measures to limit any impact on ZINFI and its Sub-Processors by combining, to the extent reasonably possible, several audit requests carried out on behalf of itself and all of its Authorized Affiliates in one single audit.

LIMITATION OF LIABILITY

Each Party’s and all of its Affiliates’ liability, taken together in the aggregate, arising out of or related to this DPA, and all DPAs between Authorized Affiliates and ZINFI, whether in contract, tort, or under any other theory of liability, is subject to the ‘Limitation of Liability’ section of the Agreement, and any reference in such section to the liability of a Party means the aggregate liability of that Party and all of its Affiliates under the Agreement and all DPAs together.

For the avoidance of doubt, ZINFI’s and its Affiliates’ total liability for all claims from Client and all of its Authorized Affiliates arising out of or related to the Agreement and all DPAs shall apply in the aggregate for all claims under both the Agreement and all DPAs established under the Agreement, including by Client and all Authorized Affiliates, and, in particular, shall not be understood to apply individually and severally to Client and/or to any Authorized Affiliate that is a contractual party to any such DPA.

EUROPEAN SPECIFIC PROVISIONS

11.1	GDPR. ZINFI will Process Personal Data in accordance with the GDPR requirements directly applicable to ZINFI’s provision of its Services.
11.2	Data Protection Impact Assessment. Upon Client’s request, ZINFI shall provide Client with reasonable cooperation and assistance needed to fulfill Client’s obligation under the GDPR to carry out a data protection impact assessment related to Client’s use of the Services, to the extent Client does not otherwise have access to the relevant information, and to the extent such information is available to ZINFI. ZINFI shall provide reasonable assistance to Client in the cooperation or prior consultation with the Supervisory Authority in the performance of its tasks relating to Section 11.2 of this DPA, to the extent required under the GDPR.
11.3	Transfer mechanisms for data transfers. Subject to the additional terms in Schedule 1, ZINFI makes available the transfer mechanisms listed below which shall apply to any transfers of Personal Data under this DPA from the European Union, the European Economic Area and/or their member states, Switzerland and the United Kingdom to countries which do not ensure an adequate level of data protection within the meaning of Data Protection Laws and Regulations of the foregoing territories, to the extent such transfers are subject to such Data Protection Laws and Regulations:
	The Standard Contractual Clauses set forth in Schedule 3 to this DPA apply to the Services listed in Appendix 3 to the Standard Contractual Clauses (the “SCC Services”), subject to the additional terms in Section 2 of Schedule 1.

PARTIES TO THIS DPA

The Section “HOW THIS DPA APPLIES” specifies which ZINFI entity is party to this DPA. Where the Standard Contractual Clauses are applicable, ZINFI Technologies. Inc is the signatory to the Standard Contractual Clauses. Where the ZINFI entity that is a party to this DPA is not ZINFI Technologies. Inc, that ZINFI entity is carrying out the obligations of the data importer on behalf of ZINFI Technologies. Inc. Notwithstanding the signatures below of any other ZINFI entity, such other ZINFI entities are not a party to this DPA or the Standard Contractual Clauses.
LEGAL EFFECT

This DPA shall only become legally binding between Client and ZINFI (and ZINFI Technologies. Inc, if different) when the formalities steps set out in the Section “HOW TO EXECUTE THIS DPA” above have been fully completed.

List of Schedules

Schedule 1: Transfer Mechanisms for European Data

Transfers Schedule 2: Details of the Processing

Schedule 3: Standard Contractual Clauses

The Parties’ authorized signatories have duly executed this DPA

SCHEDULE 1 – TRANSFER MECHANISMS FOR EUROPEAN DATA TRANSFERS

ADDITIONAL TERMS

1.1

Clients covered. The additional terms in this Section 1 of this Schedule 1 shall apply to the Processing of Personal Data of a Client established in (i) European Economic Area member states whose processing activities for the relevant data are governed by the GDPR and/or implementing national legislation; (ii) the United Kingdom; (iii) Switzerland; or (iv) non-European Economic Area member states for which Client has contractually specified that the GDPR and implementing national legislation shall apply.

1.2

Audits and Certifications. Upon Client’s request, and subject to the confidentiality obligations set forth in the Agreement, ZINFI shall make available to Client that is not a competitor of ZINFI (or Client’s independent, third-party auditor that is not a competitor of ZINFI) information regarding ZINFI’s compliance with the obligations set forth in this DPA. Client may contact ZINFI in accordance with the “Notices” Section of the Agreement to request an on-site audit of the architecture, systems and procedures relevant to the protection of Personal Data at locations where Personal Data is stored. Client shall reimburse the ZINFI Group for any time expended by the ZINFI Group or its third-party Sub-processors for any such on-site audit at the ZINFI Group’s then-current professional services rates, which shall be made available to Client upon request. Before the commencement of any such on-site audit, Client and ZINFI shall mutually agree upon the scope, timing, and duration of the audit in addition to the reimbursement rate for which Client shall be responsible. All reimbursement rates shall be reasonable, taking into account the resources expended by the ZINFI Group, or its third-party Sub-processors. Client shall promptly notify ZINFI with information regarding any non-compliance discovered during the course of an audit.

ADDITIONAL TERMS FOR SCC SERVICES

2.1	Clients covered by the Standard Contractual Clauses. The Standard Contractual Clauses and the additional terms specified in this Section 2 apply to (i) Client which is subject to the data protection laws and regulations of the European Union, the European Economic Area and/or their member states, Switzerland and/or the United Kingdom and, (ii) its Authorized Affiliates. For the purpose of the Standard Contractual Clauses and this Section 2, the aforementioned entities shall be deemed “data exporters”.
2.2	Instructions. This DPA and the Agreement are Client’s complete and final documented instructions at the time of signature of the Agreement to ZINFI for the Processing of Personal Data. Any additional or alternate instructions must be agreed upon separately. For the purposes of Clause 5(a) of the Standard Contractual Clauses, the following is deemed an instruction by the Client to process Personal Data: (a) Processing in accordance with the Agreement; (b) Processing initiated by Users in their use of the SCC Services and (c) Processing to comply with other reasonable documented instructions provided by Client (e.g., via email) where such instructions are consistent with the terms of the Agreement.
2.3	Appointment of new Sub-processors and List of current Sub-processors. Pursuant to Clause 5(h) of the Standard Contractual Clauses, Client acknowledges and expressly agrees that (a) ZINFI’s Affiliates may be retained as Sub-processors; and (b) ZINFI and ZINFI’s Affiliates respectively may engage third-party Sub-processors in connection with the provision of the SCC Services. ZINFI shall make available to Client the current list of Sub-processors in accordance with Section 5.2 of this DPA
2.4	Notification of New Sub-processors and Objection Right for new Sub-processors. Pursuant to Clause 5(h) of the Standard Contractual Clauses, Client acknowledges and expressly agrees that ZINFI may engage new Sub-processors as described in Sections 5.2 and 5.3 of the DPA.
2.5	Copies of Sub-processor Agreements. The Parties agree that the copies of the Sub-processor agreements that must be provided by ZINFI to Client pursuant to Clause 5(j) of the Standard Contractual Clauses may have all commercial information, or clauses unrelated to the Standard Contractual Clauses or their equivalent, removed by ZINFI beforehand; and, that such copies will be provided by ZINFI, in a manner to be determined in its discretion, only upon request by Client.
2.6	Audits and Certifications. The Parties agree that the audits described in Clause 5(f) and Clause 12(2) of the Standard Contractual Clauses shall be carried out in accordance with the following specifications: Upon Client’s request, and subject to the confidentiality obligations set forth in the Agreement, ZINFI shall make available to Client that is not a competitor of ZINFI (or Client’s independent, third-party auditor that is not a competitor of ZINFI) information regarding the ZINFI Group’s compliance with the obligations set forth in this DPA in the form of the third-party certifications and audits to the extent ZINFI makes them generally available to its Clients. Client may contact ZINFI in accordance with the “Notices” Section of the Agreement to request an on-site audit of the procedures relevant to the protection of Personal Data. Client shall reimburse ZINFI for any time expended for any such on-site audit at the ZINFI Group’s then-current professional services rates, which shall be made available to Client upon request. Before the commencement of any such on-site audit, Client and ZINFI shall mutually agree upon the scope, timing, and duration of the audit in addition to the reimbursement rate for which Client shall be responsible. All reimbursement rates shall be reasonable, taking into account the resources expended by ZINFI. Client shall promptly notify ZINFI with information regarding any non-compliance discovered during the course of an audit.
2.7	Certification of Deletion. The Parties agree that the certification of deletion of Personal Data that is described in Clause 12(1) of the Standard Contractual Clauses shall be provided by ZINFI to Client only upon Client’s request.
2.8	Conflict. In the event of any conflict or inconsistency between the body of this DPA and any of its Schedules (not including the Standard Contractual Clauses) and the Standard Contractual Clauses in Schedule 3, the Standard Contractual Clauses shall prevail.

SCHEDULE 2 – DETAILS OF THE PROCESSING

Nature and Purpose of Processing

ZINFI will Process Personal Data as necessary to perform the Services pursuant to the Agreement and as further instructed by Client in its use of the Services.

Duration of Processing

Subject to Section 8 of the DPA, ZINFI will Process Personal Data for the duration of the Agreement, unless otherwise agreed upon in writing.

Categories of Data Subjects

Client may submit Personal Data to the Services, the extent of which is determined and controlled by Client in its sole discretion, and which may include, but is not limited to Personal Data relating to the following categories of data subjects:

Prospects, Clients, business partners and vendors of Client (who are natural persons)
Employees or contact persons of Client’s prospects, Clients, business partners and vendors
Employees, agents, advisors, freelancers of Client (who are natural persons)
Client’s Users authorized by Client to use the Services

Type of Personal Data

Client may submit Personal Data to the Services, the extent of which is determined and controlled by Client in its sole discretion, and which may include, but is not limited to the following categories of Personal Data:

First and last name
Title
Position
Employer
Contact information (company, email, phone, physical business address)
ID data
Professional life data
Personal life data
Localisation data

Special categories of data (if appropriate)

Client may submit special categories of Personal Data to the Services, the extent of which is determined and controlled by Client in its sole discretion, and which is for the sake of clarity Personal Data with information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade-union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.

SCHEDULE 3 – STANDARD CONTRACTUAL CLAUSES

The data exporter and data importer (as defined by the Order Form executed by the Parties) AGREE on the following Contractual Clauses (the Clauses) in order to adduce adequate safeguards with respect to the protection of privacy and fundamental rights and freedoms of individuals for the transfer by the data exporter to the data importer of the personal data specified in Appendix 1.

For the purposes of the Clauses:

Clause 1

Definitions

For the purposes of the Clauses:

‘personal data’, ‘special categories of data’, ‘process/processing’, ‘controller’, ‘processor’, ‘data subject’ and ‘supervisory authority’ shall have the same meaning as in Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 on the protection of individuals with regard to the processing of personal data and on the free movement of such data;
‘the data exporter’ means the controller who transfers the personal data;
‘the data importer’ means the processor who agrees to receive from the data exporter personal data intended for processing on his behalf after the transfer in accordance with his instructions and the terms of the Clauses and who is not subject to a third country’s system ensuring adequate protection within the meaning of Article 25(1) of Directive 95/46/EC.
‘the subprocessor’ subprocessor’ means any processor engaged by the data importer or by any other subprocessor of the data importer who agrees to receive from the data importer or from any other subprocessor of the data importer personal data exclusively intended for processing activities to be carried out on behalf of the data exporter after the transfer in accordance with his instructions, the terms of the Clauses and the terms of the written subcontract;
‘the applicable data protection law‘ means the legislation protecting the fundamental rights and freedoms of individuals and, in particular, their right to privacy with respect to the processing of personal data applicable to a data controller in the Member State in which the data exporter is established.
‘technical and organizational security measures’ means those measures aimed at protecting personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access, in particular where the processing involves the transmission of data over a network, and against all other unlawful forms of processing.

Clause 2

Details of the transfer

The details of the transfer and in particular the special categories of personal data where applicable are specified in Appendix 1 which forms an integral part of the Clauses.

Clause 3

Third-party beneficiary clause

The data subject can enforce against the data exporter this Clause, Clause 4(b) to (i), Clause 5(a) to (e), and (g) to (j), Clause 6(1) and (2), Clause 7, Clause 8(2), and Clauses 9 to 12 as third-party beneficiary.
The data subject can enforce against the data importer this Clause, Clause 5(a) to (e) and (g), Clause 6, Clause 7, Clause 8(2), and Clauses 9 to 12, in cases where the data exporter has factually disappeared or has ceased to exist in law unless any successor entity has assumed the entire legal obligations of the data exporter by contract or by operation of law, as a result of which it takes on the rights and obligations of the data exporter, in which case the data subject can enforce them against such entity.
The data subject can enforce against the subprocessor this Clause, Clause 5(a) to (e) and (g), Clause 6, Clause 7, Clause 8(2), and Clauses 9 to 12, in cases where both the data exporter and the data importer have factually disappeared or ceased to exist in law or have become insolvent, unless any successor entity has assumed the entire legal obligations of the data exporter by contract or by operation of law as a. result of which it takes on the rights and obligations of the data exporter, in which case the data subject can enforce them against such entity. Such third-party liability of the subprocessor shall be limited to its own processing operations under the Clauses. Such third-party liability of the subprocessor shall be limited to its own processing operations under the Clauses.
The parties do not object to a data subject being represented by an association or other body if the data subject so expressly wishes and if permitted by national law.

The data exporter agrees and warrants:

Clause 4

Obligations of the data exporter

that the processing, including the transfer itself, of the personal data has been and will continue to be carried out in accordance with the relevant provisions of the applicable data protection law (and, where applicable, has been notified to the relevant authorities of the Member State where the data exporter is established) and does not violate the relevant provisions of that State;
that it has instructed and throughout the duration of the personal data processing services will instruct the data importer to process the personal data transferred only on the data exporter’s behalf and in accordance with the applicable data protection law and the Clauses;
that the data importer will provide sufficient guarantees in respect of the technical and organizational security measures specified in Appendix 2 to this contract;
that after assessment of the requirements of the applicable data protection law, the security measures are appropriate to protect personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access, in particular where the processing involves the transmission of data over a network, and against all other unlawful forms of processing, and that these measures ensure a level of security appropriate to the risks presented by the processing and the nature of the data to be protected having regard to the state of the art and the cost of their implementation;
that it will ensure compliance with the security measures;
that, if the transfer involves special categories of data, the data subject has been informed or will be informed before, or as soon as possible after, the transfer that its data could be transmitted to a third country not providing adequate protection within the meaning of Directive 95/46/EC;
to forward any notification received from the data importer or any subprocessor pursuant to Clause 5(b) and Clause 8(3) to the data protection supervisory authority if the data exporter decides to continue the transfer or to lift the suspension;
to make available to the data subjects upon request a copy of the Clauses, with the exception of Appendix 2, and a summary description of the security measures, as well as a copy of any contract for subprocessing services which has to be made in accordance with the Clauses, unless the Clauses or the contract contain commercial information, in which case it may remove such commercial information;
that, in the event of subprocessing, the processing activity is carried out in accordance with Clause 11 by a subprocessor providing at least the same level of protection for the personal data and the rights of data subject as the data importer under the Clauses; and
that it will ensure compliance with Clause 4(a) to (i).

The data exporter agrees and warrants:

Clause 5

Obligations of the data importerto process the personal data only on behalf of the data exporter and in compliance with its instructions and the Clauses; if it cannot provide such compliance for whatever reasons, it agrees to inform promptly the data exporter of its inability to comply, in which case the data exporter is entitled to suspend the transfer of data and/or terminate the contract;

that it has no reason to believe that the legislation applicable to it prevents it from fulfilling the instructions received from the data exporter and its obligations under the contract and that in the event of a change in this legislation which is likely to have a substantial adverse effect on the warranties and obligations provided by the Clauses, it will promptly notify the change to the data exporter as soon as it is aware, in which case the data exporter is entitled to suspend the transfer of data and/or terminate the contract;
that it has implemented the technical and organizational security measures specified in Appendix 2 before processing the personal data transferred;
that it will promptly notify the data exporter about:

any legally binding request for disclosure of the personal data by a law enforcement authority unless otherwise prohibited, such as a prohibition under criminal law to preserve the confidentiality of a law enforcement investigation,
any accidental or unauthorized access, and
any request received directly from the data subjects without responding to that request, unless it has been otherwise authorized to do so;

to deal promptly and properly with all inquiries from the data exporter relating to its processing of the personal data subject to the transfer and to abide by the advice of the supervisory authority with regard to the processing of the data transferred;
at the request of the data exporter to submit its data processing facilities for audit of the processing activities covered by the Clauses which shall be carried out by the data exporter or an inspection body composed of independent members and in possession of the required professional qualifications bound by a duty of confidentiality, selected by the data exporter, where applicable, in agreement with the supervisory authority;
to make available to the data subject upon request a copy of the Clauses, or any existing contract for subprocessing, unless the Clauses or contract contain commercial information, in which case it may remove such commercial information, with the exception of Appendix 2 which shall be replaced by a summary description of the security measures in those cases where the data subject is unable to obtain a copy from the data exporter;
that, in the event of subprocessing, it has previously informed the data exporter and obtained its prior written consent;
that the processing services by the subprocessor will be carried out in accordance with Clause 11;
to send promptly a copy of any subprocessor agreement it concludes under the Clauses to the data exporter.

Clause 6

Liability

The parties agree that any data subject, who has suffered damage as a result of any breach of the obligations referred to in Clause 3 or in Clause 11 by any party or subprocessor is entitled to receive compensation from the data exporter for the damage suffered.
If a data subject is not able to bring a claim for compensation in accordance with paragraph 1 against the data exporter, arising out of a breach by the data importer or his subprocessor of any of their obligations referred to in Clause 3 or in Clause 11, because the data exporter has factually disappeared or ceased to exist in law or has become insolvent, the data importer agrees that the data subject may issue a claim against the data importer as if it were the data exporter, unless any successor entity has assumed the entire legal obligations of the data exporter by contract of by operation of law, in which case the data subject can enforce its rights against such entity.

The data importer may not rely on a breach by a subprocessor of its obligations in order to avoid its own liabilities.
If a data subject is not able to bring a claim against the data exporter or the data importer referred to in paragraphs 1 and 2, arising out of a breach by the subprocessor of any of their obligations referred to in Clause 3 or in Clause 11 because both the data exporter and the data importer have factually disappeared or ceased to exist in law or have become insolvent, the subprocessor agrees that the data subject may issue a claim against the data subprocessor with regard to its own processing operations under the Clauses as if it were the data exporter or the data importer, unless any successor entity has assumed the entire legal obligations of the data exporter or data importer by contract or by operation of law, in which case the data subject can enforce its rights against such entity. The liability of the subprocessor shall be limited to its own processing operations under the Clauses.

Clause 7

Mediation and jurisdiction

The data importer agrees that if the data subject invokes against it third-party beneficiary rights and/or claims compensation for damages under the Clauses, the data importer will accept the decision of the data subject:

to refer the dispute to mediation, by an independent person or, where applicable, by the supervisory authority;
to refer the dispute to the courts in the Member State in which the data exporter is established.

The parties agree that the choice made by the data subject will not prejudice its substantive or procedural rights to seek remedies in accordance with other provisions of national or international law.

Clause 8

Cooperation with supervisory authorities

The data exporter agrees to deposit a copy of this contract with the supervisory authority if it so requests or if such deposit is required under the applicable data protection law.
The parties agree that the supervisory authority has the right to conduct an audit of the data importer, and of any subprocessor, which has the same scope and is subject to the same conditions as would apply to an audit of the data exporter under the applicable data protection law.
The data importer shall promptly inform the data exporter about the existence of legislation applicable to it or any subprocessor preventing the conduct of an audit of the data importer, or any subprocessor, pursuant to paragraph 2. In such a case the data exporter shall be entitled to take the measures foreseen in Clause 5 (b).

Clause 9

Governing Law

The Clauses shall be governed by the law of the United States, and to the extent the personal data of a Member State is implicated, the law of that Member State.

Clause 10

Variation of the contract

The parties undertake not to vary or modify the Clauses. This does not preclude the parties from adding clauses on business related issues where required as long as they do not contradict the Clause.

Clause 11

Subprocessing

The data importer shall not subcontract any of its processing operations performed on behalf of the data exporter under the Clauses without the prior written consent of the data exporter. Where the data importer subcontracts its obligations under the Clauses, with the consent of the data exporter, it shall do so only by way of a written agreement with the subprocessor which imposes the same obligations on the subprocessor as are imposed on the data importer under the Clauses. Where the subprocessor fails to fulfill its data protection obligations under such written agreement the data importer shall remain fully liable to the data exporter for the performance of the subprocessor’s obligations under such agreement.
The prior written contract between the data importer and the subprocessor shall also provide for a third-party beneficiary clause as laid down in Clause 3 for cases where the data subject is not able to bring the claim for compensation referred to in paragraph 1 of Clause 6 against the data exporter or the data importer because they have factually disappeared or have ceased to exist in law or have become insolvent and no successor entity has assumed the entire legal obligations of the data exporter or data importer by contract or by operation of law. Such third-party liability of the subprocessor shall be limited to its own processing operations under the Clauses.
The provisions relating to data protection aspects for subprocessing of the contract referred to in paragraph 1 shall be governed by the law of the Member State in which the data exporter is established.
The data exporter shall keep a list of subprocessing agreements concluded under the Clauses and notified by the data importer pursuant to Clause 5(j), which shall be updated at least once a year. The list shall be available to the data exporter’s data protection supervisory authority.

Clause 12

Obligation after the termination of personal data processing services

The parties agree that on the termination of the provision of data processing services, the data importer and the subprocessor shall, at the choice of the data exporter, return all the personal data transferred and the copies thereof to the data exporter or shall destroy all the personal data and certify to the data exporter that it has done so, unless legislation imposed upon the data importer prevents it from returning or destroying all or part of the personal data transferred. In that case, the data importer warrants that it will guarantee the confidentiality of the personal data transferred and will not actively process the personal data transferred anymore.
The data importer and the subprocessor warrant that upon request of the data exporter and/or of the supervisory authority, it will submit its data processing facilities for an audit of the measures referred to in paragraph 1.

Appendix 1 to the Standard Contractual Clauses

This Appendix forms part of the Clauses and must be completed and signed by the parties.

The Member States may complete or specify, according to their national procedures, any additional necessary information to be contained in this Appendix.

Data exporter
The data exporter is (please specify briefly your activities relevant to the transfer): which may transfer personal data to the data importer in accordance with the terms of the attached Data Privacy Policy found at https://www.zinfi.com/privacy-policy/ (“ZINFI’s Data Privacy Policy”) and any other agreement between the parties thereto.

Data importer
The data importer is (please specify briefly activities relevant to the transfer): ZINFI Technologies, Inc. as defined in ZINFI’s Data Privacy Policy and which may process personal data received from the data exporter in accordance with with the terms of ZINFI’s Data Privacy Policy and any other agreement between the parties thereto.

Data subjects
The personal data transferred concern the following categories of data subjects (please specify): Unless provided otherwise by data exporter, data subjects may include employees, contractors, business partners, Clients, and potential Clients, and any other individuals whose personal data is required to be transferred to Contractor to perform the Services as defined under ZINFI’s Data Privacy Policy.

Categories of data
The personal data transferred concern the following categories of data (please specify): Personal data as described in Paragraph II.A. of ZINFI’s Data Privacy Policy.

Special categories of data (if appropriate)
The personal data transferred concern the following special categories of data (please specify): Data exporter will not submit special categories of data to the data importer unless they are specifically enumerated here.

Processing operations
The personal data transferred will be subject to the following basic processing activities (please specify): All processing necessary to perform the Services as defined in ZINFI’s Data Privacy Policy.

Appendix 2 to the Standard Contractual Clauses

This Appendix forms part of the Clauses and must be completed and signed by the parties.

Description of the technical and organizational security measures implemented by the data importer in accordance with Clauses 4(d) and 5(c) (or document/legislation attached):

Overview of the technical and organizational security measures implemented by the data importer in accordance with Clauses 4(d) and 5(c) (or document/legislation attached):

Physical Access Control
Measures to ensure that unauthorized persons will not have physical access to systems used to process Personal Data.

security guards, doormen
(issue of) keys and corresponding documentation electronic access control system
video surveillance (cctv)
security checks for any external companies/services
security checks for visitors (escorting of visitors)
security guidelines for utilization of mobile devices (e.g., smartphones, notebook computers)

System Access Control
Measures to prevent data processing systems from being used without authorization:

password guidelines (incl. digits/special characters, min. length, password expiration, password history)
multi-factor authentication
automatic log-out or password-protected screensaver after certain time period without user activity
access authentication rules for terminals and users
firewall, anti-virus protection
intrusion detection/intrusion prevention
logging of access
securing external interfaces

Data Access Control
Measures to ensure that persons authorized to use data processing systems have access only to those data they are authorized to access, and that Personal Data cannot be read, copied, altered or removed without authorization during processing, use and after:

access control concept (access rights limited by profiles and roles)
documentation of access rights
approval and assignment of access rights through authorized personnel only

Data Transfer Control
Measures to ensure that Personal Data cannot be read, copied, altered or removed without authorization during electronic transfer or transport or while being recorded onto data storage media, and that it is possible to ascertain and check which bodies are to be transferred Personal Data using data transmission facilities:

transport encryption
encryption of physical data carriers

Data Entry Control
Measures to ensure that it is possible after the fact to check and ascertain whether Personal Data have been entered into, altered or removed from data processing systems and if so, by whom:

documenting / logging of physical access
logging of system access (e.g., login name, IP address)
logging of individual actions
other event logging (e.g., intrusion and hacking attempts, unsuccessful login attempts)

Control of Processors
Measures to ensure that Personal Data processed on behalf of others is processed strictly in compliance with the data exporter’s instructions:

Business contact details such as Name, business email, business phone numbers, etc. would be primarily processed and housed by the data importer
data processing agreements

Availability Control
Measures to ensure that Personal Data are protected against accidental destruction or loss:

backup in separate location and regular tests of recovery procedures
business continuity/disaster recovery concept
uninterruptable power supply (UPS)
anti-theft measures
fire protection (early-warning-fire-detection, extinguishing system)
water protection
redundant air conditioning system

Separation of Data
Measures to ensure that data collected for different purposes can be processed separately:

clear physical and/or logical separation of data from data of other data exporters
separated systems for development, test and productive environment
pseudonymisation of data.

ILLUSTRATIVE INDEMNIFICATION CLAUSE

Liability

The parties agree that if one party is held liable for a violation of the clauses committed by the other party, the latter will, to the extent to which it is liable, indemnify the first party for any cost, charge, damages, expenses or loss it has incurred.
Indemnification is contingent upon:

the data exporter promptly notifying the data importer of a claim; and
the data importer being given the possibility to cooperate with the data exporter in the defence and settlement of the claim.

Exhibit E – Service Level Agreement

Service Level Agreement (SLA):
ZINFI’s SaaS application is provided as-is and no warranties above and beyond uptime will be provided. As a part of uptime warranty, ZINFI will provide an hourly credit for every hour ZINFI’s system is fatally impaired and not available to deliver its SaaS services to all users. In such cases and hourly credit note calculated and provided to Clients as follows:

Total Hourly Credit Amount = Total Annual SaaS Subscription Contract Value ($**** / (365 days x 24 hours per day)), i.e. $*** per hour
Client can apply credit notes to any future professional service invoices”
For further details, please refer to the SLA document

Note: ZINFI to securely delete client data and/or return it upon termination of this agreement.

Exhibit F– Details of Billable & Non-billable Activities

Billable and Non-Billable Activities – ZINFI has numbers of activities related to professional services by multiple functions. ZINFI tracks the hours for every activity and will charge Client as per billable hours.

If Client buys out annual support hours or any bulk pro-pack hours, ZINFI will track the billable hours against those pre-purchased hours and sends a detailed monthly report to Client on utilization of those hours. Once Client utilizes all the pre-purchased hours, Client must need to buy any pro-pack hours and pay out ZINFI on a monthly basis as per utilized hours over pre-purchased hours if Client seeks the support of ZINFI professional service team.

For further details, please refer to the Billable & Non-Billable document